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Rates vs. other important factors
The single most important part of the rental. You might think so, but is this really true? What good is getting a $29 per day rate vs. $45 per day when the rental company doens't have a close location? Or they are only open from 8am until 5pm? Or if they are rude, or slow, or have unreliable cars? Rates vary from company to company and from city to city. Online rates will look attractive, but when you go to book, the rate might be much higher than the range listed online. TIP #1 - Remember that peak travel times will affect the rate. When traveling over the Christmas week, many customers cannot BELIEVE that the rate almost doubles in some cities and at some agencies. Why is this such a shock to them? That's why it's very important to check rates at various rental car agencies. TIP #2 - Rental prices vary widely according to demand. The more cars on the lot, the more likely you'll get a good deal. This isn't just about avoiding busy metro airports on holiday weekends, it's going against the normal ebb and flow of traffic. Think New York City during the week and Washington D.C. at Thanksgiving. As one co-worker puts it, "No one's really from Washington, so the city empties out at the holidays."
Compare - Compare - Compare
TIP #3 - A weekly rate is JUST THAT! Most agencies will give you a weekly rate without a problem. But when you actually go to rent, the rate comes out higher because of an extra day or even an extra few hours. Make sure you understand that picking up the car at 11am and then dropping it off days later at 3pm will cost you extra than if you drop off at 11am. The 24 hour clock rolls over and you will pay for the additional hours or additional day even though it's only 4 hours difference. Use the online booking engines at your website to help you calculate up the differences based on your needs. Also, ask for total WITH TAX when you call the booking agency.
How about convenience? A rental car company like Dollar in Orlando has desk in the terminal, like everyone else, but they have their cars within walking distance. No shuttles to an airport parking lot or an offsite lot. This can save tons of time and make the renting experience much more pleasant. But some agencies have an airport surcharge if their cars are on site at the airport. An offsite location may mean a cheaper rate.
TIP #4 - Book as early as possible. Cars come - cars go. And rates will go up based on this simple equation. If a convention or special event is announced for a city, and all the cars start getting snapped up 2 months early, you can bet that the price will start to rise as the inventory dwindles. A simple case of supply and demand.
Secret #1 - Child safety seats. Many of the minivans and some SUVs being rented now have built in child safety and infant safety seats. ASK for those types of vehicles when you pick up and you won't have to pay for a seat. You can't request a built in car seat at the time of reservation. Otherwise, the seats can run as high as $15 per day in some locations, and that's assuming they have any in stock. If you child is under five years old, most rental car companies will not allow you to leave the lot with out a car seat.
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